Property Manager

Company: Village Green
Location: Oak Park
Posted on: November 16, 2022

Job Description:

Job Description

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Develops a monthly marketing plan for the property in conjunction with Area Director. Establishes weekly leasing goals in order to achieve budgeted occupancy levels. Oversees outside marketing to major employers on a weekly basis. Maintains detailed knowledge of market and sub-market through networks established/maintained with significant competitors

-Recruits hires, train, evaluate and appropriately discipline all on-site employees. Conducts timely employee reviews and ensures adequate/appropriate staffing

Schedules, coordinates, and supervises all staff/department activities. Approves and submit timesheets to payroll, including overtime and vacation schedules

Maintains and enhances relations with prospects, residents, staff, and vendors

Prepares and implements a property-operating budget. Maintains and controls property income in addition to expenses. Completes required reports, including weekly, monthly, quarterly leasing, variance, and capital reporting

-Performs monthly review and audit of financial prelims

Oversees Accounts Receivable, ensuring rents and all other applicable fees are billed and collected. Ensures collection and demand notices are generated, delivered, and/or posted as local laws require. Initiates and oversees the eviction process working with the attorney if needed to ensure timeliness and desired results

Endorses, posts, and makes bank deposits daily

-Negotiates develops and maintains all service and capital improvement contracts per company guidelines.

Oversees all service and capital contracts for timeliness and workmanship. Maintains required certificates of insurance

Oversees/completes computerized accounting functions for accuracy and timeliness. Including SODA refunds and interest payments

Performs regular property inspections for cleanliness, curb appeal, and to ensure the property is free of hazards.

Oversees the process of "turning over a unit" to make available for the next renter by conducting a pre-move-in inspection. Conducts move-out inspections and assesses charges if appropriate

Develops and maintains preventative maintenance schedules

Reviews/approves lease applications in accordance with Village Green leasing guidelines. Ensures that all leases are properly endorsed and accurate

Adheres to established policies related to fair housing

Communicates with co-workers, management, residents, vendors, and all outside contacts courteously and professionally.

Maintains confidentiality of co-workers, management, owners, past and current residents, vendors, and all outside contacts

Performs leasing and Assistant Manager duties during times of unfilled positions, if necessary; maintains a closing ratio of 40% or better on all traffic shown. - Maintains an overall property-closing ratio of 40% or better. - See Leasing Agent and Assistant Property Manager job descriptions for specific information.

Plans organize, promotes, and implements resident functions with the staff.

Generates Accident/Incident Reports in the event of an accident with a resident, guest, outside vendor, or employee. These reports cover theft, vandalism, property damage, personal injury, etc.

Performs general office duties: - answers the telephone, writes service requests, follows up on completed or pending service requests, files, monitors, and orders office supplies and printed material.

Administers petty cash

Performs all reasonable duties assigned by Area Director or corporate staff

Holds daily Go meetings and weekly staff meetings

Keywords: Village Green, Oak Park , Property Manager, Executive , Oak Park, Illinois