Real Estate Closing Coordinator / Transaction Coordinator

Company: LESLIE MCDONNELL TEAM INC
Location: Libertyville
Posted on: April 3, 2026

Job Description:

Job Description Job Description Leslie McDonnell Team – Libertyville, IL The Leslie McDonnell Team is a top-producing residential real estate team located in Libertyville, Illinois. We are seeking a highly organized Real Estate Closing Coordinator / Transaction Coordinator to manage the contract-to-close process for our real estate transactions. This role is ideal for someone with experience in real estate transaction management, closing coordination, or real estate administration who thrives in a fast-paced real estate office and enjoys managing multiple transactions while ensuring a smooth closing experience for clients. Our team closes a high volume of residential transactions each year, so this role is ideal for someone who thrives in a fast-paced environment. The Transaction Coordinator works closely with real estate agents, clients, lenders, attorneys, and title companies to ensure every real estate transaction moves efficiently from accepted offer to closing. Key Responsibilities - Manage transaction files from contract execution through closing, ensuring all deadlines and requirements are met. - Coordinate the contract-to-close process for residential real estate transactions. - Monitor key milestones including earnest money deposits, inspections, attorney review, appraisals, financing contingencies, and closing dates. - Communicate regularly with buyers, sellers, agents, lenders, attorneys, and title companies to keep transactions progressing smoothly. - Provide clear and timely status updates to agents and clients. - Ensure all contracts, disclosures, and required documents are completed accurately and submitted on time. - Maintain organized digital transaction files and documentation. - Update the CRM system with transaction notes, progress updates, and communications. - Provide administrative support to agents throughout the closing process. - Proactively address issues to keep transactions on track for closing. Qualifications - Prior experience as a Real Estate Transaction Coordinator, Closing Coordinator, Real Estate Assistant, Real Estate Administrator, or Real Estate Paralegal strongly preferred. - Experience managing real estate transactions from contract to close is strongly preferred. - Strong understanding of the real estate closing process. - EXCEPTIONAL attention to detail. We are a multi-million-dollar real estate team, and there is little margin for error in our office. - Strong mathematical skills - Ability to manage multiple real estate transactions simultaneously. - Strong communication and customer service skills. - Comfortable working in a fast-paced, deadline-driven real estate environment. - Proficiency in Microsoft Office and Adobe Acrobat. - Strong computer skills and ability to quickly learn real estate CRM and transaction management systems. - Strong problem-solving skills and ability to work independently. - Professional demeanor when communicating with clients and industry partners. Work Environment - Small, team-oriented real estate office with a collaborative and supportive work culture - Fast-paced real estate team environment - High attention to detail required - Ability to manage multiple deadlines and transactions simultaneously - Flexibility to respond to emails outside of typical business hours when needed Benefits - 401(k) - Paid time off Location: Libertyville, IL Position Type: Full-Time Industry: Real Estate Salary: $55,000 - $60,000 Please do not call regarding this job. Questions may be emailed to: Michelle@Listingsbyleslie.com

Keywords: LESLIE MCDONNELL TEAM INC, Oak Park , Real Estate Closing Coordinator / Transaction Coordinator, Administration, Clerical , Libertyville, Illinois