Administrative Coordinator
Company: Rush University Medical Center
Location: Oak Park
Posted on: May 22, 2023
|
|
Job Description:
**Job Description**
**Department:** Human Resources
**Work Type:** Full Time (Total FTE between 0.9 and 1.0)
**Shift:** **Shift 1**
**Work Schedule:** 8 Hr
**Summary:**
The Administrative Coordinator will perform administrative duties
under the general direction of the Director, Human Resources,
including but not limited to data entry, developing, implementing,
evaluating and maintaining department processes, programs and
projects. Responsible for obtaining, analyzing and reporting human
resources data designed to provide insight into, improve or
evaluate Rushs work environment and culture. Will also provide
administrative support to the overall department and provide
support to ensure hospital is in compliance with regulatory
agencies and administrative duties as assigned. Exemplifies the
Rush mission, vision and values and acts in accordance with Rush
policies and procedures.
**Responsibilities:**
Manages HR departments various ongoing projects, including
continually reviewing/identifying/implementing qualitative and
process improvements.
Provides direct HR coordination and administrative support to
Director, Human Resources and overall HR department (i.e., Employee
Relations). Tasks will include data entry, management of calendars
and meeting requests, coordination/preparation of meeting agendas
and materials, the development of PowerPoint presentations and
Excel spreadsheet support.
Develops, generates, and analyzes periodic and ad hoc reports from
multiple HR systems and other information sources (i.e. mandatory
compliance (LEAP), annual evaluations, monthly renewal notices for
credentials, IDES, employee termination notice, etc.) and other
data requests, as assigned.
Coordinates a variety of Rush education and development activities
including maintaining master calendar of training activities,
scheduling rooms and arranging catering needs, materials
preparation and facilitator support as needed.
Coordinates training course evaluation process: intake, logging of
feedback, and compilation of reports.
May serve as a receiving and triage point for a variety of
sensitive/confidential matters, such as employee relations issues,
corporate compliance issues, employee training and education
matters, and communications with all levels of employee, including
senior leadership. May be asked to track, initiate follow up, and
report on specific issues.
Provides supportive coordination of organizational changes and
reductions in force (RIFs), including continuing maintenance of RIF
file folders (electronic and physical), coordination of follow up
paperwork to Benefits, HRIS, payroll, and generating and
distribution of ad hoc RIF reports.
Provides administrative support of labor/union relations such as
maintaining tracking log of union information requests, scheduling
labor management meetings, maintaining/distributing union steward
contact list, distributing information on union bulletin boards,
coordination of union dues processing.
Critically assesses and resolves fair treatment/grievance
scheduling issues (procedural readiness, union steward/
assignments), including coordinating and scheduling next steps in
the fair treatment/grievance process.
Provides program support and some event management for Rushs
recognition and employee activities and programs such as Annual
Employee Service Awards, ROPH Holiday party, vendor events,
etc.
Responsible for invoice tracking and payment for assigned
departments and supports HR Director during the budgeting
process.
Provides support to audit initiatives (i.e. performance
evaluations, the Joint Commission, Illinois Dept. of Public Health,
etc.) within Human Resources.
Provides administrative and content development support for the
ROPH HR Intranet portal.
Acts as the administrator for assigning annual mandatory training
to all employees and non-employees; deactivates online lessons
account to all employees, non-employees and students.
Responsible for responding to unemployment claim notices by
providing supporting documentation of termination of employment to
IHA. Facilitates unemployment hearing for respective department
manager and IHA.
Manages Wow award distribution for Rush Oak Park Hospital.
Completes other duties as assigned.
**Other information:**
**Required Job Qualifications:**
Bachelors Degree.
Minimum two years of work related experience.
Candidates with college coursework in human resources and/or
employee/labor relations experience preferred. Proficient knowledge
of MS Office products.
Excellent verbal, written communication skills and organizational
skills.
Excellent customer service skills. Critically thinking and problem
solving skills are required to assess and resolve issues around
scheduling, projects and/or daily responsibilities.
Excellent interpersonal relationship skills are required to
interact with and influence a wide range of internal and external
constituencies.
Excellent independent judgment and the ability to maintain a high
level of integrity, discretion and confidentiality.
Ability to operate office equipment, multi-task, and manage
multiple priorities effectively.
Sense of urgency around customer service to model behavior to
others.
Ability and willingness to approach tasks with a spirit of
collaboration in order to problem solve with peers and
customers.
Is viewed by others as approachable, dependable and a
self-starter.
Possesses and demonstrates the ability to quickly grasp the essence
of an issue or problem and a curiosity to uncover facts.
Has the desire and ability to either build a long-lasting solution
or to provide a quick fix, and the judgment and expertise to
distinguish which is appropriate in the given circumstance.
**Rush is an equal opportunity employer. We evaluate qualified
applicants without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, veteran
status, and other legally protected characteristics.**
**Position** Administrative Coordinator
**Location** US:IL:Oak Park
**Req ID** 1956
Keywords: Rush University Medical Center, Oak Park , Administrative Coordinator, Administration, Clerical , Oak Park, Illinois
Click
here to apply!
|